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Executive Secretary: Legal and Aviation Compliance

Company South African Civil Aviation Authority
Reference # Executive Secretary: LAC
Published 08/01/2020
Contract Type Permanent
Salary Market Related
Location Midrand, Gauteng, South Africa
Introduction
To offer professional support at the Executive level in terms of all office management requirements.
Job Functions Administration,Legal,Secretary
Industries Aviation
Specification

Planning

Participate in divisional planning of activities.
Assist in the development of project specific action plans.
Manage both manual and electronic diaries.
Arrange and set up workshops/seminars/team building initiatives.

Procurement

Undertake all logistical arrangements in support of meetings, workshops or other divisional activities.
Draft minutes of meetings and feedback to relevant persons. Assist manager in the preparation of presentations.
Procure requirements.
Typing of minutes.

Information Provision

Collect and consolidate data.
Source information quotes.
Assist manager in compiling information.

Stakeholder Provision

Implement high quality written and verbal communication with stakeholders.
Customer liaison and support (locally and internationally).
Arrange for gift selection and wrapping.

Financial Administration

Obtain quotes.
Prepare the relevant documentation.
Obtain the invoices and forward to finance for payment in accordance with financial procedures policy.

Office Administration

Provide all administrative support.
Coordinate all logistical arrangements for local and international travel, car hire and accommodation.
Procure office requirements.
Coordinate IT related issues.


The SACAA will process applications as soon as possible. If you have not heard from us within 90 days
after your CV has been received by us, please consider your application unsuccessful.

Employment equity candidates will be preferred.

“All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting”.
Requirements
Grade 12 plus Secretarial Diploma and

3 years Experience in Executive Secretary or Office Administration position
Job Closing Date 23/01/2020
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Last Updated: 11-12-2019 [19.12.01.15]
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