|Company||South African Civil Aviation Authority|
|Reference #||Records Officers x 3|
|Location||Midrand, Gauteng, South Africa|
To provide an efficient and professional administrative service at the record office
Maintain the SACAA records in accordance with national Archiving Act and company policy.
File records in accordance with the file plan and according to the SACAA Records Management procedure.
Opening and closing of master files.
Ensure no duplicate files are created on the master file plane
Repair damaged files.
Maintain the file control register
Monitor the file movement
Monitor file size and activity
Provide customer service at the counter
Issuing and receiving of files to and from SACAA staff
Liaise with clients on delayed issuing
Interact with users to ensure their requirements are met
file company records on correct files
Auditing of files on return to ensure all documents are returned.
Accurately maintain and update files
Keep record management are clean
Assist in implementation of records management projects
Safety and Security of files
Protect files against theft, loss and damage
Tracking and tracing of misplaced files.
Collecting outstanding files from staff.
Monitor the number of file loans per staff member
Updating the correct information in the database.
Issue and return files on the system.
Index the records.
Incoming Mail Management
Receipt and sorting mails.
Opening of incoming, priority and registered mail.
Management and control of remittance register.
(Cheques and monies).
Delivery of mails to relevant departments.
Outgoing Mail Management
Receipt of sorting of outgoing mail.
Ensure that the franking machines are loaded with sufficient funds.
Ensure that the franking machine is serviceable
Franking of mails
Tracking and tracing of outgoing mail.
Monitoring and feedback to the department on return mail.
Identify files eligible for archiving.
Indexing, labelling and recording of boxes for off side storage.
Archiving of Files (off site storage)
Retrieval of files from offsite storage for disposals once retention period has expired.
Retrival of files from offsite storage on request
Identify files eligible for archiving and process as per the archiving procedure.
Ideal qualification Diploma in Records and Archives
Records Officer experience2 Year(s)
|Job Closing Date||28/03/2019|